EXAMINATIONS REGULATIONS
Examinations Regulations/instructions For Students
A. EXAMINATIONS REGULATIONS/INSTRUCTIONS FOR STUDENTS
These rules are mostly in line with Khyber Medical University/SZABMU Examinations regulations and do not represent fully such rules and regulations. For the sake of concerned students’ convenience and institutional needs, only the most relevant ones are mentioned here.
- Eligibility: A student shall be eligible to appear in a semester examination if he / she fulfills the following conditions.
- No student is eligible for Institute/University examinations without having at least 75% attendance in a course/subject.
- Has paid the requisite fees for the examination and has cleared all the institute dues/fines if any.
- Distribution of Marks by KMU, Peshawar:
- Marks for all regular semesters shall be distributed as follows.
- Mid Term Examination: 20%
- Final Term Examination: 70%
- Internal evaluation (i.e., Attendance/Behavior/Quiz / Tests / Assignments / Presentations): 10%
- Distribution of Marks by SZABMU, Islamabad:
- Marks for all regular semesters shall be distributed as follows.
- Mid Term Examination: 10%
- Final Term Examination: 80%
- Internal evaluation (i.e., Attendance/Behavior/Quiz / Tests / Assignments / Presentations): 10%
- Midterm Examination Theory Paper Pattern:
Midterm Examinations papers shall compose of Multiple-Choice Questions. Each MCQ shall carry four distractors. The number of MCQs contained in a midterm paper shall depend upon the credit hour of the course.
- 30 MCQs for a course having 2 Credit Hours
- 45 for a course having 3 Credit Hours
- 60 for a course having 4 Credit Hours and above
Students shall be required to attempt their midterm examinations on OMR/response sheets containing corresponding places for particulars of students and distractors of the MCQs of a paper.
- Duration of Midterm Theory Examinations:
- No. of MCQs
- 30 MCQs
- 45 MCQs
- 60 MCQs
- Credit Hours of Course
- 1-2
- 3
- 4 & above
- Duration
- 45 Minutes
- 60 Minutes
- 75 Minutes
6. Midterm Examination For courses having both theory and practical/Supervised Clinical Practice:
Midterm Examinations of practical portion for such subjects shall be conducted on Objective Structured Practical/Clinical Examinations (OSPE/OSCE) pattern, guidelines of concerned University for OSPE/OSCE shall be followed while conducting such types of Examinations.
7. Grading/Passing marks/minimum CGPA
a. The following grading system of Khyber Medical University shall be applicable to graduate Level semester examinations of those programmes which are being offered in affiliation with KMU:
- Marks Obtained (%)
- Letter Grade (LG)
- Numeric Grade (NG)
- Below 60
- F
- 0.0
- 60 – 64
- C
- 2.0
- 65 – 69
- C+
- 2.5
- 70 – 74
- B
- 3.0
- 75 – 79
- B+
- 3.5
- 80 – 89
- A
- 4.0
- 90 – 100
- A+
- 4.0
b. The minimum passing marks in each subject shall be 60%.
c. For completion of the degree, the minimum qualifying CGPA is 2.00.
c. For completion of the degree, the minimum qualifying CGPA is 2.00.
8. Promotion to Next Semester:
a. For Eight Semester (four years) Professional Degree Programmes: As per KMU, the following shall be requirements for promotion to next semester;
- S. No
- Promotion to Next semester
- Requirement
- 1.
- From 1st to 2nd
- Passing 50% subject, fraction being counted as one i.e. 3 out of 5, or 3 out of 6 subjects.
- 2.
- From 2nd to 3rd
- Passing all subjects of 1st Semester (if available) and 50% of the 2nd Semester.
- 3.
- From 3rd to 4th
- Passing all subjects of 1st & 2nd Semesters (if available) and 50% of the 3rd Semester.
- 4.
- From 4th to 5th
- Passing all subjects of 1st, 2nd & 3rd Semesters (if available) and 50% of the 4th Semester.
- 5.
- From 5th to 6th
- Passing all subjects of 2nd, 3rd & 4th Semesters (if available) and 50% of the 5th Semester.
- 6.
- From 6th to 7th
- Passing all subjects of 3rd, 4th & 5th Semesters (if available) and 50% of the 6th Semester.
- 7.
- From 7th to 8th Final degree awarding in case of 4 year professional degree Programme
- Passing all subjects of 1st to 6th Semester (if available) and 50% of the 7th Semester. During the Final Semester the university may arrange exam of failed subjects of previous semester even if they are not offered as regular course in that semester.
b. As per SZABMU, these are worth noting related to promotion to the next semester;
I. The students acquiring GPA; equal or greater than 1.70 and less than 2/4 GPA with passing in all papers will be promoted to the next higher level with the condition to achieve more than 2.00 GPA in the next semester and he/she will be put on probation for the next semester.
II. The student acquiring 1.70 or above GPA but failing in any paper(s), will be placed on probation and promoted to the next semester conditionally. They will have to register for summer session to improve grades.
III. The student acquiring less than 1.70 GPA shall not be promoted to the next higher level and will be demoted to the same semester.
9. Maximum duration of a degree Programme: Maximum Duration of a degree Programme is 1.5 * actual duration of the Programme. This extra time period relaxation covers all possible causes like semester freezing, penalty, and demotion.
10. Instructors Evaluation:
a. Each student in a semester shall be bound to give feedback regarding the course instructors through a prescribed mechanism.
b. Any student, who failed to do so shall be fined Rs: 1000/- by head of the department/or QEC and such fine shall be credited to the student/staff welfare bank account of the Institute.
11. Calculation of Semester Grade Point (GP):
Grade Point (GP) for single course = Numeric grade (NG) × Credit Hours (C.H)
12. Calculation of Semester Grade Point Average (GPA):
Sum of Grade Points of one semester ÷ Sum of Credit Hours of that semester
13. Calculation of Cumulative Grade Point Average (CGPA):
Sum of GPs of all the subjects / semester ÷ Sum of Credit Hours taken in all Semesters
14. Instructions to students (for Midterm Examinations)
a. Students must arrive at the examination venue/Institute at least half an hour before the start of the examination. Late students shall not be given extra time.
b. Check the exam date sheet and seating plan carefully. Make sure you know the time and location of your exams.
c. Bring your exam roll no for every exam. You shall not be allowed into the exam hall without your valid roll no. In case, roll no slip has been lost/misplaced, 100pkr/- shall be charged for provision of new roll no slip.
d. Must sit according to the seating plan (displayed outside at wall of every exam room) in exam hall/room.
e. Mobile phones, smart watches and other electronic devices are strictly not allowed in exam room/hall. If brought due to some valid reasons, it must be turned off and placed in basket and cannot be stored in coats or pockets.
f. Students are required to bring their own writing instruments. No borrowing, lending or exchange of any material is allowed during the exam.
g. Ensure that you use the washroom before arriving for your exam as you shall not be permitted to leave the exam room during the first 30 minutes.
h. No food item (except for medical reasons) is allowed.
i. Follow instructions given by the invigilator(s) and instructions stated on the question paper. Failure to follow instructions stated on the question paper or given by the invigilator(s) may lead to penalty.
j. Cheating attempt/misbehavior/non-compliance/fraud/changing seating area by any means by any student is strictly prohibited during exam. In case of violation, strict disciplinary action(s) shall be initiated against involved student(s).
k. Red ball point, pointer or marker cannot be used as writing instruments. Blue or black ball point is only permitted.
l. No student shall be allowed to leave exam hall/room before 30 minutes of exam start time.
m. If any student wishes to withdraw from paper for any non-serious/non-medical reason, shall give in written (i.e., I, at my own will withdraw myself from this paper) on his/her question paper along with their signature on it. No post exam paper shall be arranged in this case and zero marks shall be marked. Students withdrawing from paper during exam due to illness must produce valid medical note/prescription from registered medical practitioner of that very day. In that case, post exam (Mid only) shall be arranged for that very student.
n. All students must sign their attendance sheet before leaving the exam room/hall.
For Further information related to KMU Rules/Regulations, students are advised to visit the following links:
1. “KMU Semester Examinations Regulations, 2017”
I. The students acquiring GPA; equal or greater than 1.70 and less than 2/4 GPA with passing in all papers will be promoted to the next higher level with the condition to achieve more than 2.00 GPA in the next semester and he/she will be put on probation for the next semester.
II. The student acquiring 1.70 or above GPA but failing in any paper(s), will be placed on probation and promoted to the next semester conditionally. They will have to register for summer session to improve grades.
III. The student acquiring less than 1.70 GPA shall not be promoted to the next higher level and will be demoted to the same semester.
9. Maximum duration of a degree Programme: Maximum Duration of a degree Programme is 1.5 * actual duration of the Programme. This extra time period relaxation covers all possible causes like semester freezing, penalty, and demotion.
10. Instructors Evaluation:
a. Each student in a semester shall be bound to give feedback regarding the course instructors through a prescribed mechanism.
b. Any student, who failed to do so shall be fined Rs: 1000/- by head of the department/or QEC and such fine shall be credited to the student/staff welfare bank account of the Institute.
11. Calculation of Semester Grade Point (GP):
Grade Point (GP) for single course = Numeric grade (NG) × Credit Hours (C.H)
12. Calculation of Semester Grade Point Average (GPA):
Sum of Grade Points of one semester ÷ Sum of Credit Hours of that semester
13. Calculation of Cumulative Grade Point Average (CGPA):
Sum of GPs of all the subjects / semester ÷ Sum of Credit Hours taken in all Semesters
14. Instructions to students (for Midterm Examinations)
a. Students must arrive at the examination venue/Institute at least half an hour before the start of the examination. Late students shall not be given extra time.
b. Check the exam date sheet and seating plan carefully. Make sure you know the time and location of your exams.
c. Bring your exam roll no for every exam. You shall not be allowed into the exam hall without your valid roll no. In case, roll no slip has been lost/misplaced, 100pkr/- shall be charged for provision of new roll no slip.
d. Must sit according to the seating plan (displayed outside at wall of every exam room) in exam hall/room.
e. Mobile phones, smart watches and other electronic devices are strictly not allowed in exam room/hall. If brought due to some valid reasons, it must be turned off and placed in basket and cannot be stored in coats or pockets.
f. Students are required to bring their own writing instruments. No borrowing, lending or exchange of any material is allowed during the exam.
g. Ensure that you use the washroom before arriving for your exam as you shall not be permitted to leave the exam room during the first 30 minutes.
h. No food item (except for medical reasons) is allowed.
i. Follow instructions given by the invigilator(s) and instructions stated on the question paper. Failure to follow instructions stated on the question paper or given by the invigilator(s) may lead to penalty.
j. Cheating attempt/misbehavior/non-compliance/fraud/changing seating area by any means by any student is strictly prohibited during exam. In case of violation, strict disciplinary action(s) shall be initiated against involved student(s).
k. Red ball point, pointer or marker cannot be used as writing instruments. Blue or black ball point is only permitted.
l. No student shall be allowed to leave exam hall/room before 30 minutes of exam start time.
m. If any student wishes to withdraw from paper for any non-serious/non-medical reason, shall give in written (i.e., I, at my own will withdraw myself from this paper) on his/her question paper along with their signature on it. No post exam paper shall be arranged in this case and zero marks shall be marked. Students withdrawing from paper during exam due to illness must produce valid medical note/prescription from registered medical practitioner of that very day. In that case, post exam (Mid only) shall be arranged for that very student.
n. All students must sign their attendance sheet before leaving the exam room/hall.
For Further information related to KMU Rules/Regulations, students are advised to visit the following links:
1. “KMU Semester Examinations Regulations, 2017”