A. SEMESTER FREEZING RULES AND PROCEDURE

1. Freezing of a semester shall be allowed to a student in one of the following conditions:
   • Illness Medical Certificate duly signed by Registered Medical Practitioner and counter signed by MS/Head of Unit.
   • Maternity leaves/delivery with prescribed documented proof.
   • Iddat
   • Any other reason subject to acceptance on justified rationale with the approval of competent authority of the Institute.
2. Student who intends to freeze the semester is required to fulfill the following conditions before addressing an application to the Programme Head/Coordinator related to the subject matter:
   • Freezing of a semester is allowed in 2nd semester and onward as per KMU/SZABMU semester freezing rules.
   • Freezing during a semester is not allowed/freezing is allowed before the commencement of an academic session.
   • Clearance of all outstanding dues of previous semesters.
   • Freezing of only one semester is allowed during a degree Programme, so that the maximum duration for a degree completion as per HEC guidelines is not affected.
3. An enrolled student seeking freezing of semester is not required to deposit the semester fee in advance for which freezing is sought, however, the student shall deposit the prescribed semester fee after resuming studies.
4. If a student freezes a semester, he/she will resume his/her studies from the same stage where he/she left. In case, the student is declared not promoted due to late declaration of result, etc., then the student will resume/repeat the failed/not promoted semester and shall also be liable to pay the prescribed semester fee of the Institute.
5. The student is required to fill out the Semester Freezing Pro-forma with accurate information under the supervision of the admin officer. The Head shall forward the case to the finance office with prior verification of the information mentioned therein by the student.
6. Finance officer shall appraise the financial conditions of the semester freezing and shall freeze the record of the student in the finance software system.
7. Director campus shall grant the final approval related to the subject matter. The copy of the approved Semester Freezing Pro-forma shall be distributed to the following:
   • Programme Admin Officer
   • Programme Head/Coordinator
   • Head Examinations
   • Finance office
   • Student copy/file copy
8. The office of Registrar/COE of the concerned University shall be informed regarding the freezing case through a letter by the office of Director Campus.
9. Student shall be required to fill out Class Change Pro-forma on rejoining the semester with the upcoming corresponding semester (after one year). The office of Registrar/COE of the concerned University shall be informed regarding the rejoining/resuming of classes by the concerned student.
10. Time Barred fee/Extra Semester Fee (where applicable) shall also be admissible as per concerned University policy, besides the prescribed semester fee.